Are you thinking that I have created a new method for effective Time Management?
It’s just that Covey’s Quadrants have been stated over and over again and from experience, I know that if I look at a thing too many times, I start missing the details. I started to think, how I could inspire myself, my clients and readers to get their time under control. So I went hunting in my Treasure Chest of tools and techniques and found two old beauties that I used to use and which came in quite handy in the run up to Diwali when there was housecleaning, gift buying and a whole lot of other things which started to appear Urgent and Important as Diwali approached. Clarity went out of the window.
Before I share the two methods, I must clarify, there is no ‘Oughta Gotta Wanta’ Way to Effective Time Management – it’s just a phrase my Dad used to say to tease me and my sister when we’d procrastinate, knowing full well that we had to do a task, be it homework or helping in the house.
Since everyone worth their salt has read Covey’s The 7 Habits of Highly Effective People in some form or the other, let us stick to the quadrant approach but look at it from another perspective.
Ken Blanchard’s Quadrants
Ken Blanchard – the author of the popular book The One Minute Manager and The On-Time, On-Target Manager – also devised a quadrants approach:
Quadrant 1 – Have to Do, Want to Do
Quadrant 2 – Have to Do, Don’t Want to Do
Quadrant 3 – Don’t Have to Do, Want to Do
Quadrant 4 -Don’t Have to Do, Don’t Want to Do
As expected, most of us won’t have a problem with Quadrants 1 and 4. When there is no conflict of interest, all is well.
The fun starts with Quadrants 2 and 3– boss tells us we have to work on the weekend to meet a deadline when we would rather go to the mall or supermarket and shop is a good example of Quadrant 2.
Now if the need to go shopping on a weekend is important enough, say you need to replace the hoover in the house or need to pick up the groceries, then explaining your situation to the boss might help to reach a compromise- come in after lunch and then stay till the work gets done. You might save money because you know you have to go into work later and so less time to window shop and pick up stuff you don’t need but it is on sale. I call it balance and collateral financial benefits.
For some reason, most of us are likely to be attracted to Quadrant 3, meaning things that do not have to be done but we get them done. Does that ring a bell?
The advice offered by Blanchard for managers and which applies in any situation is to take up tasks in the order of Quadrant 2 and Quadrant 1, and spend little or no time on Quadrant 3 items (Wasted Time Tasks).
A good approach would be to first create a To Do List and thereafter plan accordingly. You might just find some things disappear from the list without even doing anything. Hurrah!
But what happens if clarity does fly out of the window, or you KNOW you need to get different tasks done but cannot decide on the order?
I’ll tell you more about it in my next post but for the time being practice the Blanchard Quadrants method and see if it works better for you.
In the meantime, to spare anyone and everyone who may have time management concerns the immediate and urgent rush to the bookstore to pick up every book on the subject and then to find that once read, it is on their bookshelf with one or none techniques ever tried long enough to break an old archaic non-benefiting habit and replace it with one that has value, I am laying down eight self- tested commandments on time management which do work, or at least they do for me and call upon the reader to give them a shot. I’d posted these tips sometime back on Facebook which many people found useful -or at least pressed the ‘Like’ Button 🙂
I’m sharing these tips with you in the form of a downloadable ebook. Do check it out by clicking the button below, complete the formalities and it is yours, for now and forever! Now this is something you Oughta Gotta Wanta have!
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