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The Best Kept Secret for Managing To Do Lists

Simple comparison of tasks

 

Last time I told you about Blanchard’s Quadrants as an alternative means of effective time management.

Even when the Quadrant approach works for you, there is always the possibility that you may get overwhelmed with your To Do List.

It often happens to me and labeling tasks using the ABC approach, trying to eat frogs or other methods does not really help. Time Management is a very personal thing.

So, here is my best kept secret for managing To Do Lists!

Simply use the technique of Paired Comparison when one is feeling overwhelmed, and you need to take control of the To Do List instead of the other way around.

A simple example, when you were a kid and your parents took you to the pastry shop, did you or did you not compare the size of pastry, (just to check of course) before settling on the piece to be bought? I did.

 

The Paired Comparison method uses a simple scoring system for comparing activities.

The following example illustrates how this method can be applied:

Suppose I have identified 5 tasks or activities that really need to be done but I cannot decide the hierarchy to complete them.

Here is the list of example tasks or activities to be performed:

  1. Make weekly call to parents
  2. Respond to emails
  3. Pay utility bill
  4. Make appointment with client to discuss report
  5. Check Facebook for status updates

 

Compare each of the options against each other and put a mark against the relatively more important task in each comparison:

–       1 to 2, 1 to 3, 1 to 4, 1 to 5

–       2 to 3, 2 to 4, 2 to 5

–       3 to 4, 3 to 5

–       4 to 5

 

Let’s say the result is as follows:

  1. Make weekly call to parents   xxxx
  2. Respond to emails                              x
  3. Pay utility bill                                       xx
  4. Make appointment with client to discuss report x
  5. Check Facebook for status updates

So, the order you would do the tasks in would be 1, 3, 2 or 4 (depending upon which one is more urgent), 5.

There are no hard and fast rules, and the importance of each task depends upon your circumstances. For example, for a business that gets customers through their Page on Facebook, task number 5 may be most important.

Last week I also told you about my ebook  Eight tested Commandments for Time Management

If you haven’t seen it yet, then I suggest accessing it. Maybe there is a commandment or tip in that can help you ace the time management challenge without angst! Click the link above or the image below and learn more.

 

Time Commandments and Life Priority Bundle

 

 

 

 

 

Meet your coach

I believe the world would be a better place if high achieving professionals accepted setbacks and challenges to their careers as Wake Up Calls to embark on a Journey where their empowered course correcting actions create a New World Order that encompasses achieving their career aspirations & potential with authentic life balance.

If you’re a driven, passionate, talented and ambitious professional  who’s hit a speed breaker in your business or career and want to create your desired breakthrough to reclaim control of your situation, then you’ve come to the right place because we can work together on customized strategies and tactics that deliver results.

When my clients first reach out to me, they are not in a very happy place, needing clarity about themselves, their desires, chosen vocation and what will give them peace of mind. They are drawn to me for the very reasons that I highlight in Who Is Karmic Ally Coaching.

Lack of recognition at work, inability to project themselves with confidence and frustration are just some of their professional problems that are playing havoc with other areas of their life. They know they need to take radical steps to change the status quo but they also know they need support and accountability to get them their desired result.

I really get it, because I’ve experienced that dark night of the Soul. I know firsthand the outcome of getting lost in my work rationalizing decisions that were detrimental to other aspects of my life.

Like you, I’ve struggled with and won battles of stress management, corporate politics, life balance and career decisions to emerge in a place where I can confidently say that I live my desired life according to my personal Manifesto and have created a business that provides me with a platform for my desired lifestyle and self-expression for myself. I want that for you too!

I adhere to the Certified Coaches Alliance Code of Ethics and Standards. A copy is available on request.
1st place BCB 2012
Email: Vatsala(at)karmicallycoaching(dot)com Phone:91 9818517664
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