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Can a Tomato improve Your Time Management?

The Tomato inspired Time Management Technique that gives results

Can a Tomato improve your time management?


Way back in the late-1970s, when I was preparing for my Matriculation Board Exams in Jakarta, my Class Teacher taught me a study technique that helped me combat the overwhelm of revising for my first major exams. It was a good technique since I topped the Board Exams. There were no tomatoes involved but it was similar to the Pomodoro Technique developed by Francesco Cirillo in the late 1980s.

Creativity has no age limits and I understand that Cirillo first used this technique when he was a university student. His technique involved using a timer and breaking down work into intervals that were 25 minutes in length with short breaks in between. He named the intervals “pomodori” after the tomato-shaped kitchen timer that he used. Pomodoro is the Italian word for Tomato.

From a learning perspective, the idea of taking frequent breaks to improve mental agility is similar to Distributed Practice Learning, the method that my teacher taught me.

In Distributed Practice Learning, the principle of work and rest is followed. Here the learner is not required to memorize the assigned material in one continuous time period but is allowed intervals of rest. Distributed practice is likely to be a superior method for performance skills like driving or typewriting. It is often though not always advantageous when verbal material is being memorized such as poetry or chemical formulas. Shorter study periods are beneficial for young students, slow learners and particularly when motivation level is low or the material is complex and difficult to understand. It also helps to maintain attention, break monotony and reduce fatigue.

How to use the Pomodoro Technique

There are 5 simple steps to implement this technique:

Step 1: Plan the tasks to be done using a “To Do List” and then prioritize them. At this stage, make a realistic estimate of the time required for each task and note them down against the task. Decide on the task to be done.

Step 2: Set your timer to ‘n’ minutes (traditionally 25 minutes). This time interval is your ‘pomodori’

Step 3: Work on the task until your timer rings. Record your progress with an X , tick mark or even use a highlighter if colours motivate you.

Step 4: Take a short break of 3 to 5 minutes.

Step 5: Go back and repeat Steps 1 to 4.


When you have completed 4 “pomodori”, take a longer break of 15 to 30 minutes.

The beauty of this technique is that every time you complete a “pomodori” and record it, you experience a sense of satisfaction that you have achieved something. It enables you to get information on where you can improve your time management and how realistic you are about task times.

So what happens if you are interrupted in the middle of a pomodoro? Well, the bad news is that a pomodoro is not divisible. In other words, you cannot do a task for 5 minutes and then come back to resume it. If you are interrupted during the task, then either you have to record that activity or abandon the pomodoro and move on.

In time, you will see how interruptions impact your time management and if necessary will learn how to keep distracters at bay.

Even though downloadable “Pomodoro Technique” software is available on the internet, I personally prefer the traditional method of using a timer, a paper and a pencil or pen. I actually maintain a beautiful folder where all my To Do List tasks are recorded on a daily basis.  Somehow, just writing down the tasks and time required gets me motivated. The sound of the timer and the tick mark on my sheet makes me eager to get onto the next pomodoro.

 

What about you? Have you tried this technique? Why not share your thoughts with me in the comments box below?



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Written By: Vatsala Shukla

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2 Responses to “Can a Tomato improve Your Time Management?”

  1. Debra Jason says:

    I never heard of this method, but my mentor used to set a timer for 33 minutes. He’d write away and then stop.
    It is important to take breaks – and I need to do it more often.
    Thanks for the reminder.

    • Karmic Ally says:

      Hi Debra. Taking breaks, especially during learning or creative activities enables the mind to assimilate the learning. I remember my teacher told me to study for 30 minutes and then take a 10 minute break which was usually spent playing with my then dachshund Jinny and returning to my studies. I often forget to take breaks when I am completely focused and find a good old timer works well!

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Meet your coach

My mission is to help people to live their personal & professional lives to the fullest through a better understanding and more effective communication of their unique strengths, abilities, passions and values

I, like you am a corporate professional of over 25 years work experience who has struggled and won the battles of stress management, life balance and career nurturing.

Many of my former colleagues did not.

Health problems, relationship problems, burn out and even fatal heart attacks. Two late colleagues ignored stomach pains or toothaches and self-medicated with antacids and painkillers finally taking time off to consult a doctor when the pain became unbearable or something felt so ‘not right’ that they had stomach cancer or oral cancer with just 2 months to live. They transitioned before they even turned 30!

I almost joined them when I ignored a cut on my leg and almost died of septicemia but God, my parents and my Boss’s wife intervened. I saw the Light and common sense. I took back control of my life, my health and paid my new awareness forward to others who were making the mistakes I had almost made myself. I left it to them to accept the gift or learn about Life and Balance the hard way. You can benefit from others experiences or take the road less travelled with more bumps and the occasional flat tyre! The choice is yours.



I adhere to the Certified Coaches Alliance Code of Ethics and Standards. A copy is available on request.
1st place BCB 2012
Email: Vatsala@karmicallycoaching.com Phone:91 9818517664